1. Learning Objectives
2. Introduction
3. Letters about jobs
4. Application for jobs
5. Joining letters
6. Possible Questions


The aim of this unit is to give you practice in writing some other types of formal letters namely
applications for jobs
joining letters
After you complete this unit, you should be able to write different types of job related letters/applications.


Writing job applications is a very important activity for every educated young man and woman. After completing your course of studies, you prepare yourself for the world of work by first of all writing a job application. You want your job application to be free from error and written in such a way that your prospective employee is impressed. Here we shall look at two formats of writing job applications besides writing joining letters.



When you apply for a post, you often use the following types of formats.

You fill up a ‘standard form’ that provides all the details about you namely, your home, date of birth, address, your qualifications and experiences and so on. This information is called curriculum vitae, CV for short. You also write a standard covering letter which is known as the letter of application. The two are inseparable. The CV is invariably enclosed with the letter of application.
You write an application in which all your details are also provided. It is a one page letter providing all the details about you to support your candidature for the post.

Whatever format you use, your application must be able to achieve the following things:

it should give a favourable opinion about you
convince the prospective employees that you are suitable for the post and
call you for an interview.

Note that a job application is a formal piece of writing and that you should present your ideas by following a conventional format and style.

Here is a sample of a letter written in response to the advertisement given in the box below :

Urgently require 20 Nos. of smart boys/ girls
for Promotional/Administrative and Marketing
Officer below 29 years. Qualification:10+2/Degree
Apply within seven Days to the General Manager
Leo Toys, 2nd Floor, Jyoti Complex,
Ulubari, Guwahati.

From : Sri Pratap Gogoi,
Flat No B-2
Glory Apartments
Christan Basti, Guwahati-5

To : The General Manager,
Leo Toys,
2nd Floor, Jyoti Complex
Ulubari, Guwahati-9
Sub : Vacancy for the post of Marketing Officer

Ref : Your advertisement in the Assam Tribune dated 1st Dec’07


In response to your advertisement inviting applications for filling up 20 vacancies for the posts of Promotional Officer, Administrative Officer and Marketing Officer, I have the honour to offer my candidature for the post of Marketing Officer of your Company.

My particulars are enclosed herewith in the Standard Form of Application for favour of your kind action.

With thanks.

  Yours faithfully

(Pratap Gogoi)
Glory Apartments
Christan Basti

Standard Form of Application

The : General Manager,
Leo Toys,
2nd Floor, Jyoti Complex
Ulubari, Guwahati-9
Name of the post : Marketing Officer
Department/Office : Leo Toys.

1. Name in full (Block letter) : PRATAP GOGOI
2 Present Address : B-2.Glory Apartments
Christian Basti,Guwahati-5
3 Father’s Name and Address : Mr. Prabin Kr. Gogoi
B-2.Glory Apartments,
Christian Basti, Guwahati-5
4. Place of birth : Amguri, District Sivasagar
(including Police Police Station: Amguri
Station and District)
5. Are you a citizen of India : Yes, by birth.
and if so how? (Copy of citizenship
certificate should be enclosed where
6. Educational qualification and also the
Full address of the educational institution
in which read last (copies of certificate
should be enclosed)

1. HSLC 2000 Gopal Boro HSS School, Guwhati-6
2. HS(Arts)2002 Dispur College, Dispur, Guwhati-6
(Certificates from SEBA and AHSEC enclosed)
7. Other qualification : Diploma in Computer Application,
CEC, Silpukhuri, Guwahati.
8. Community: Ahom
(a) State your religion : Hindu
(b) Are you a member of SC/ST : No
9. Age on the 1st January 2008 : 21years 10 months
(According to HSLC certificate, copy of which is enclosed)
10. Present occupation if any : Nil
11. Previous appointment held if any : Nil
12. Are you trained in or a member of NCC or TA or HG or Civil Defense. : Nil

I am a candidate for the post of Marketing Officer and the information given above is true to the best of my knowledge and belief.

Pratap Gogoi

Note :

The format of the standard form of Application is available in the Assam Gazette which gives some more details about Treasury challan and a few other particulars which have been omitted above as the advertisement does not mention any other requirements.



In this section we shall be looking at few other formats of job application. Here is another advertisement.

Students! Earn your pocket money during the holidays. Door-to-door consumer survey and canvassing for fast-moving cosmetic items.

Write a letter of application in reply to the advertisement.

To : The Manager
Christian Basti
G.S Road,

Dated, Guwahati, the 3rd December’07

Sub : Consumer Survey and Canvassing

Ref : Your advertisement in the Assam Tribune, dated, 29th November’ 07


In inviting a reference to your advertisement in the Assam Tribune dated 29th November’ 07, I have the honour to inform you that presently I am pursuing my studies in the K.K.Handique State Open University. Since there is no regular classroom instruction here, most of my studies take place at home.
In view of the above, I would like to engage myself as a consumer surveyor and canvasser for cosmetic items produced by your esteemed company. My bio-data is enclosed herewith for favour of your kind perusal and sympathetic consideration.

With thanks,

Yours faithfully,
Tina Deuri
8 Sonali Path

We shall look at another model now which is generally used by a large number of applicants for jobs. In this model, the entire information is given in a single page without any enclosures expect of course, the testimonials which a candidate is required to provide in any case. This is the model which most of you would like to use in your applications for jobs.
Here is a letter of application to the Director of Elementary Education, seeking employment as a teacher in a primary school. Read the letter carefully and note the format of the letter.

To : The Director of Elementary Education, Govt of Assam,
Kahilipara, Guwahati -19

Dated, Guwahati, the 3rd December’ 07
Sub : Employment as a teacher in a primary school.
Ref : Your advertisement in The Assam Tribune dated 28th November’07


In response to your advertisement inviting applications for filling up a few posts of primary school teachers lying vacant under your kind disposal, I have the honour to offer myself as a candidate for the same. Necessary particulars in support of my candidature are furnished below for favour of your kind perusal and consideration:

Father’s Name Sri Jagadish Kalita
Age 20 years
Home Address C/O Sri Jagadish Kalita
Karbi Path, Guwahati-21
Present address Same as above
Caste General
Educational Qualifications : (a) HSLC Exam in 2005 in 1st Division with 75% marks
(b) HS Arts in 2007 in first Division with letter marks in History and Economics.

Other Qualifications :

Completed the Montessori Teacher Training Course offered by Career Guidance Institute, Guwahati-3

Under these circumstances, may I request you to consider my candidature for the post of primary school teacher and oblige.

Yours faithfully
Chayanika Kalita
Karbi Path



A joining letter is another kind of formal letter that a person who is appointed to a post has to write on the first day of his/her visit to the office. Here is a copy of an appointment letter which a person has received.

The person on receipt of the letter drafts the following joining letter :

From : Miss Chayanika Kalita
Karbi Path

To : The Headmaster
Bamunimaidan Rly. Colony L.P. School,

Sub : Joining my duties as Asstt. Teacher.
Ref : DEEO’s Order No DEEO/KDC/1/2007/3,725
dtd 23 Dec’07

In inviting a reference to the order on the subject cited above, I have the honour to inform you that I have joined my duties as Asstt. Teacher in this school today, the 3rd January’ 08 forenoon.

With thanks,

  Yours faithfully

Chayanika Kalita

Copy to :
District Elementary Education Officer,
Kamrup District Circle- for information

  Chayanika Kalita


1. Here is an advertisement in the Assam Tribune :

Applications are invited for Asstt. Teacher from Arts Graduates preferably English & Montessori Trained having 50% marks in aggregate from HSLC onwards with relevant documents. Apply to Secy. Assam Sikshatirtha, Salabari, Noonmati, Guwahati- 20, within 10 days. Candidates fulfilling the norms will be called for a written test.

Write an application in response to the advertisement. Imagine that you are an Arts graduate.

2. You are quite competent in computer typing. Write a letter seeking a job by reading the advertisement given below :
Earn Rs. 6000/- monthly by doing simple computer typing at home. Please contact: Ishika Informedia, Kacharibasti, Ganeshguri, Guwahati-05,
Ph: 0361-234207/9854184767,
Web: w w w
3. Write an application in response to the advertisement given below:

Applications are invited for the post of Assistant Teacher. Apply within 15 days to Principal JNB Academy, Mathura Nagar, Dispur, Guwahati-6